Promoter Agreement

1. The Service

Bracket Breeze ('we', 'us', 'the platform') provides tournament and league management software to event promoters ('you', 'the promoter'). The platform handles event listings, registration, brackets, scheduling, and optional payment processing via Stripe Connect.

2. Platform Fees

We charge a per-player platform fee for every team registered to play in one of your events on the platform. The current fee is $0.50 per player, per event, multiplied by the format's team size (doubles = $1.00 per team, triples = $1.50, quads = $2.00, sixes = $3.00).

Every non-cancelled, non-withdrawn team on the event is billed at the format-size rate, regardless of whether the team played its scheduled matches. No-shows should be handled in the bracket by entering a forfeit score (typically 21-0), not by removing the team from the event. This rule keeps the invoice math simple and reproducible.

Platform fees apply whether or not you collect entry fees through Stripe Connect. The fee is owed by you as the promoter for the use of the platform — not by the players.

3. Card on File, Invoicing, and Auto-Charge

You must keep a valid payment method on file at all times while operating an organization on the platform. By accepting this agreement and saving a card, you authorize Bracket Breeze to charge that card for the platform fees described in Section 2.

When you click Publish Results on an event, the platform creates a single invoice covering the platform fees for that event. The invoice enters a 7-day review window. During the window you may approve early, or open a dispute if you believe the invoice is incorrect (see Section 5). Opening a dispute pauses the auto-charge timer until our team responds.

If you take no action during the review window, the invoice is automatically approved at the deadline and your card on file is charged for the full amount. By accepting this agreement, you consent to that auto-charge.

If a charge fails (expired card, insufficient funds, etc.), the platform will retry the charge over a 14-day retry window and notify you by email each time. Persistent failure is escalated to a platform administrator. Your events and registrations remain live during retries; we do not hold events hostage over unpaid invoices.

4. Stripe Connect (Optional)

Connecting a Stripe account is optional. With Stripe Connect, registration fees flow directly from players to your bank account, less Stripe's processing fees. Without Stripe Connect, players still register through the platform but must pay you directly via Venmo, cash, or another method you arrange. You remain responsible for collecting those payments and marking teams as paid in the platform.

Platform fees described in Section 2 are billed separately from Stripe Connect and are not deducted from registration revenue. They are charged to the card on file under Section 3.

5. Invoice Disputes

If you believe the platform invoice is incorrect — for example, a team that withdrew before the event got billed — you may open a dispute from the event's Billing tab during the 7-day review window. We will review the dispute and respond by email with one of four outcomes: upheld (we agree; full credit, no charge); comped (a one-time courtesy waive); partial credit (we apply a credit and you approve the reduced invoice through the normal flow); or rejected (the original invoice stands and the review window resumes at the unchanged amount).

6. Refunds and Player-Side Disputes

Refund policies between you and your registered players are your responsibility. Bracket Breeze does not mediate cancellations, weather delays, or service complaints from players. If a registration is refunded, the platform fee for that registration may still apply at our discretion, since the platform was still used.

Chargebacks initiated by players on your Stripe Connect account are your responsibility, including any associated fees.

7. Waivers and Player Safety

You are required to maintain a current liability waiver in the platform before publishing any event. Players sign the waiver once per year. You — not Bracket Breeze — are the party in legal relationship with your participants. The platform stores the waiver text and records of who signed and when, but does not represent or warrant the legal sufficiency of any waiver text you provide.

8. Conduct

You agree not to use the platform to host events that violate applicable laws, infringe rights, or promote hate, harassment, or violence. We reserve the right to suspend or terminate your organization at our discretion for material breaches of this agreement.

9. Data

Player data collected through your events (names, contact info, ratings, payment records) belongs to the platform and to the player. You may use that data for the legitimate operation of your events. You may not sell, transfer, or use that data for purposes unrelated to those events without the player's explicit consent.

10. Termination

You may close your organization at any time. Any unpaid platform fees remain due. We may terminate your organization for material breach of this agreement; if we do, we will give you reasonable notice and access to your historical event data.

11. Changes

We may update this agreement from time to time. When we do, we bump the version date. On your next visit to the admin dashboard, you will be prompted to review and re-accept the updated agreement before continuing.

12. Liability

The platform is provided 'as is'. We are not liable for indirect, consequential, or punitive damages arising from your use of the platform. Our total liability to you for any claim is limited to the platform fees you have paid us in the twelve months preceding the claim.